Free Salary Slip Generator Online – Create & Download Payslip (PDF/Image)

Features

Everything a good payslip needs. Nothing it doesn't.

Built for HR teams, freelancers, and anyone who needs a professional payslip — fast.

Live Preview

Watch every field update your payslip instantly — no Generate button, no waiting, no refresh.

Custom Borders & Lines

Solid, dashed, or dotted — control every rule's thickness, gap, and spacing to the pixel.

Your Logo, Your Brand

Drop in your company logo via drag-and-drop and it appears instantly — exactly where you'd expect.

PDF or Image, Instantly

Export a print-ready PDF or a shareable PNG in one click — generated entirely in your browser, nothing sent to a server.

100% Private

All your data stays in your browser. Nothing is uploaded, stored, or transmitted. Close the tab and it's gone.

5 Professional Templates

From classic formal to modern card — 5 distinct layouts, all sharing the same data so you can switch without losing anything.

Fully Customizable

Add or remove earnings and deductions, reorder rows, pick your accent color, and fine-tune every design detail.

No Watermark. Ever.

Every downloaded payslip is clean, professional, and entirely yours — no branding, no trial restrictions, no sign-up required.

Learn

What is a salary slip?

A salary slip — also called a payslip, pay stub, or salary certificate — is an official document issued by an employer to an employee at the end of every pay period (typically monthly). It is a detailed breakdown of the employee's gross earnings, all applicable deductions, and the resulting net pay that is actually deposited into their bank account. Under Indian labour law, all employers are legally required to maintain payroll records, and while not every state mandates a written payslip, most formal employment contracts include monthly payslip issuance as a standard obligation.

For the employee, a salary slip is far more than a piece of paper. It functions as proof of income for banks, landlords, and government agencies. For HR and finance teams, it is the audit-ready record that ties the payroll run to the general ledger. Whether you're processing payslips for 2 employees or 2,000, the information on each one must be accurate, clearly formatted, and consistent — which is exactly what this free salary slip generator ensures.

The term "payslip" is used interchangeably with "salary slip," "pay statement," and "earnings statement" across India, the UK, and other Commonwealth countries. In the United States, the equivalent document is called a "pay stub." Regardless of the name, the core structure — earnings on one side, deductions on the other, net pay at the bottom — is universal.

What should a payslip include?

A legally compliant and bank-accepted salary slip in India must contain the following minimum fields. Our generator populates all of these automatically as you type:

Section	Field	Why it matters
Company Details	Company name & address	Identifies the employer — required for bank loans and visa applications
Employee Details	Name, ID, Designation, Department	Links the slip to a specific individual; prevents forgery claims
Pay Period	Month and year	Confirms this is a periodic record, not a one-time payment
Earnings Breakdown	Basic, HRA, DA, Allowances, Bonus	Lets the employee verify every component; basis for PF and TDS calculation
Deductions Breakdown	EPF, TDS, Professional Tax, Insurance	Statutory and voluntary deductions — must match Form 16 at year-end
Net Pay	Gross Earnings − Total Deductions	The actual amount credited to bank; must match the bank statement
Bank Details	Bank name & account number	Cross-verifiable with salary credit for audits and lending institutions

Common payslip components explained

Understanding each line item helps employees plan taxes and helps HR avoid errors. Here's a plain-language guide to the most common components:

Earnings

Basic Salary

The fixed base component of your CTC, typically 40–50% of gross. All statutory calculations (EPF, gratuity) are based on basic.

House Rent Allowance (HRA)

An allowance to cover accommodation costs. Employees living in rented housing can claim HRA exemption under Section 10(13A) of the Income Tax Act — the exemption amount depends on actual rent paid and the city.

Dearness Allowance (DA)

A cost-of-living adjustment, typically paid in government and PSU jobs. DA is fully taxable.

Conveyance Allowance

Paid toward commuting costs. Up to ₹1,600/month was tax-exempt prior to 2018; post-2018, the Standard Deduction replaced it.

Special Allowance

A residual component that makes up the difference between CTC and the sum of named allowances. Fully taxable; no specific exemption available.

Medical Allowance

Paid toward healthcare expenses. Now merged into the Standard Deduction (₹50,000/year) since FY 2018-19.

Deductions

Provident Fund (EPF)

12% of Basic is contributed by the employee; matched by the employer. Contributions to EPF are tax-deductible under Section 80C (up to ₹1.5 lakh/year).

Tax Deducted at Source (TDS)

Income tax deducted monthly by the employer on behalf of the government. The amount varies by the employee's total annual income and tax regime (old vs. new).

Professional Tax (PT)

A state-level tax levied in Maharashtra, Karnataka, and a few other states. Maximum ₹2,500/year; exact amount depends on salary slab and state.

Health Insurance

Premium deducted for group health insurance provided by the employer. Premiums paid by the employer are not part of the employee's taxable income.

Labour Welfare Fund (LWF)

A small statutory deduction (typically ₹6–₹36 depending on state) collected twice a year toward welfare programs for workers.

Loan / Advance Deductions

Repayments for salary advances or employee loans taken from the company. These are voluntary and agreed upon in writing.

Why you need your payslip

Beyond monthly record-keeping, a salary slip is a multi-purpose financial document used in four critical scenarios:

Tax Planning

Monthly payslips show your TDS deductions. Cross-checking against Form 26AS at year-end catches shortfalls before they become a tax demand.

Loan & Credit Applications

Banks require the last 3–6 payslips for home loans, personal loans, and credit cards to verify income stability before approval.

Visa & Proof of Employment

Most embassies require payslips (often 3 months) as proof of employment and financial stability when processing tourist or work visas.

Salary Negotiation

When switching jobs, payslips prove your current CTC to the prospective employer, giving you a strong baseline for negotiating your next offer.

Feature	SalarySlip ✦	Zoho Payslip	Paysliper	SalaryBox
Live real-time preview	✓	✗	~	✗
Multiple templates (5+)	✓	✗	✗	✗
Icon-labeled inputs	✓	✗	✗	✗
Custom border/line control	✓	✗	✗	✗
Logo upload with live preview	✓	~	✗	✗
PDF + PNG + JPG export	✓	PDF only	~	✗
No signup required	✓	✗	~	✓
No watermark	✓	✗	✗	✗
Fully client-side (no data upload)	✓	✗	✗	✓

India Payroll Guide

Understanding salary deductions in India

A quick reference for the most common statutory and voluntary deductions on an Indian payslip.

EPF — Employee Provident Fund

Governed by the Employees' Provident Funds & Miscellaneous Provisions Act, 1952. Applicable to organisations with 20+ employees. Both employee and employer contribute 12% of basic + DA each month. Employee's share is deductible under Section 80C (up to ₹1.5 lakh). The accumulated corpus earns a government-declared interest rate (8.25% for FY 2024-25) and is generally tax-free on withdrawal after 5 years of continuous service.

HRA Exemption — How Much Can You Claim?

The HRA exemption (Section 10(13A)) is the lower of: (a) Actual HRA received; (b) 50% of basic salary for metro cities (Delhi, Mumbai, Chennai, Kolkata) or 40% for others; (c) Actual rent paid minus 10% of basic salary. To claim, you need rent receipts and the landlord's PAN if annual rent exceeds ₹1 lakh. Only available under the Old Tax Regime — not applicable if you opt for the New Regime.

TDS on Salary — Old Regime vs New Regime

From FY 2023-24, the New Tax Regime is the default. Under the New Regime: slabs start at ₹3 lakh (0% tax), ₹3–7 lakh (5%), ₹7–10 lakh (10%), and so on; the Standard Deduction of ₹75,000 is available. Under the Old Regime, you keep all your exemptions (HRA, 80C, 80D) but face less favourable slabs above ₹10 lakh. Your TDS is calculated at the start of the year based on the regime you declare to your employer on Form 12BB.

Professional Tax — State-wise Rates

Professional Tax is levied by state governments under Article 276 of the Constitution, capped at ₹2,500/year nationally. It is mandatory in Maharashtra (max ₹2,500), Karnataka (max ₹2,400), West Bengal, Gujarat, and Andhra Pradesh, among others. States like Delhi, Haryana, Rajasthan, and Uttar Pradesh do not levy Professional Tax. The employer deducts PT from the employee's salary and remits it to the state government monthly or quarterly.

Export Formats

Salary slip format — PDF, image, or print

Choose the format that best fits your workflow. All three options are generated entirely in your browser.

PDF Format

The gold standard for sharing salary slips. A PDF payslip can't be accidentally edited, renders identically on every device, and is accepted by all banks, embassies, and lending institutions. Use PDF when your slip needs to be emailed, submitted formally, or printed.

Best for: Bank loan applications, visa documents, formal HR records, email submission

PNG / JPG Image

Export your payslip as a high-resolution image (3× scale for crisp retina display and print quality). PNG retains exact colours and is ideal for sharing via WhatsApp or messaging apps. JPG produces a slightly smaller file size, useful for email attachments where size matters.

Best for: WhatsApp sharing, social proof, quick previews, portals that don't accept PDF

Print Directly

Click Print to send directly to your office printer without downloading a file first. The browser's print dialog lets you select paper size (A4 recommended), orientation, and number of copies. Our Minimal Mono and Compact templates are specifically designed to look excellent in black-and-white print.

Best for: Physical records, employee distribution, notice board posting, compliance folders

Glossary

Payroll terms you'll find on a salary slip

A quick-reference guide to the jargon on every Indian payslip.

Basic Salary

Fixed component of CTC, usually 40–50% of gross; base for EPF and gratuity calculations.

CTC (Cost to Company)

Total annual employer expenditure including salary, benefits, and employer's PF contribution.

Gross Salary

Sum of all earnings before any deductions. Gross = Basic + HRA + DA + all allowances.

Net Salary (Take-home)

Gross Salary minus all statutory and voluntary deductions. This is what lands in your bank account.

HRA

House Rent Allowance — partially exempt from tax for employees living in rented accommodation.

DA (Dearness Allowance)

Cost-of-living adjustment component, common in government and PSU jobs; fully taxable.

EPF / PF

Employee Provident Fund — 12% of basic deducted from employee; 12% contributed by employer to a retirement corpus.

TDS

Tax Deducted at Source — income tax deducted monthly by the employer and remitted to the government.

Professional Tax (PT)

State-level tax on employment income, maximum ₹2,500/year. Not applicable in all states.

LOP (Loss of Pay)

Deduction for unauthorized leave days. Pay is proportionally reduced for each LOP day.

Form 16

Annual TDS certificate issued by the employer summarising total salary and tax deducted for the year. Required for ITR filing.

Gratuity

A statutory lump-sum payment to employees with 5+ years of service, calculated at 15 days' basic per year of service.

FAQ

Frequently asked questions

Is this payslip generator free?

Yes, completely. SalarySlip is free to use for every feature — all 5 templates, logo upload, custom borders, PDF and PNG export — with no payment required, no credit card, and no trial period. The tool is monetized through unobtrusive display advertising (Google AdSense), not through user subscriptions or paywalled features.

Do I need to sign up or install anything?

No. Open the page, fill in the form, and download your payslip. No account, no email address, no app installation, and no browser extension required. Everything runs directly in your current browser tab.

Is my data uploaded anywhere?

No. Your salary data, employee information, and any logo you upload are processed entirely by JavaScript in your browser. Nothing is transmitted to a server. The moment you close or refresh the tab, the data is gone — there is no cloud storage or database involved.

Can I add or remove salary components?

Yes. The Earnings and Deductions tabs start with a set of common defaults (Basic, HRA, EPF, TDS, etc.) but every row is fully editable and deletable. You can also add as many custom components as you need using the 'Add earning' / 'Add deduction' buttons.

Can I download the payslip as an image instead of a PDF?

Yes. Click the small chevron (▾) on the Download button to open a menu offering PNG, JPG, PDF, and Print. PNG gives you a high-resolution image at 3× pixel density — sharp enough for retina displays and print quality. JPG produces a slightly smaller file size.

Can I change the border style or line thickness?

Yes — this is our signature feature. Open the Design tab and click 'Customize borders & lines' to reveal a full panel controlling outer border (on/off, solid/dashed/dotted, thickness, color, corner radius), inner row dividers (on/off, style, thickness, gap), and the section rule between the header block and the earnings table.

Can I use my own company logo?

Yes. In the Company tab, drag your logo file (PNG, JPG, or SVG, max 1MB) into the upload area or click to browse. Your logo appears instantly in the live preview and can be toggled on/off without losing the uploaded file. It is stored only in browser memory and is never sent to a server.

Is the generated payslip valid for loan or visa applications?

Our generator produces a professional, accurately formatted salary slip. However, a payslip's legal acceptability depends on the receiving institution: most banks accept computer-generated payslips if they carry a company letterhead and are consistent with your bank statement credits. For formal visa or home loan purposes, it is best to also have the slip acknowledged (stamped or emailed) by your HR or accounts department.

Create a payslip your employees will actually believe.

Create your salary slip now

5 payslip layouts. Pick the one that matches your brand.